Revisions 2016

This is where the 2016 user manual revisions reside when archived. This page is organized as follows:

December

• 12/02/2016
• 12/12/2016
• 12/21/2016

October/November

• 10/03/2016
• 10/10/2016
• 10/28/2016
• 11/04/2016
• 11/28/2016

August/September

• 08/05/2016
• 08/22/2016
• 09/12/2016
• 09/26/2016

July

• 07/01/2016
• 07/15/2016
• 07/24/2016

June

• 06/07/2016
• 06/10/2016
• 06/20/2016
• 06/24/2016

May

• 05/02/2016
• 05/06/2016
• 05/13/2016
• 05/16/2016
• 05/24/2016
• 05/31/2016

April

• 04/06/2016
• 04/14/2016
• 04/22/2016

March

• 03/04/2016
• 03/10/2016
• 03/16/2016
• 03/22/2016
• 03/24/2016
• 03/31/2016

February

• 02/05/2016
• 02/15/2016
• 02/19/2016
• 02/26/2016

January

• 01/04/2016
• 01/07/2016
• 01/15/2016
• 01/22/2016
• 01/27/2016

December 2016

Revisions 20161202

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1. Added 20161201 Dispatch

2. Updated pages

   • KEES User Manual Introduction

   • Accessing KEES

3. Updated department email hyperlinks

   • KEES Business Support Team

   • • 136 occurrences from 14 files replaced

   • KEES Help Desk

   • • 79 occurrences from 13 files replaced

   • KEES Security

   • • 3 occurrences from 3 files replaced

4. Updated email addresses that were fully spelled out in this User Manual per changes in 20161201 Dispatch

   • KEES.Tier1@ks.gov replaces Help@kees.ks.gov

   • • 80 occurrences from 15 files replaced

   • KEES.HelpDesk@ks.gov replaces KEESBusinessSupportTeam@kees.ks.gov

   • • 126 occurrences from 15 files replaced

   • KEES.Security@ks.gov replaces KSC@kees.ks.gov

   • • 3 occurrences from 3 files replaced

5. Updated references to

   • KEES Business Support Team to KEES Help Desk

   • • 19 occurrences from 8 files replaced

   • KEES Business Support to KEES Help Desk

   • • 39 occurrences from 10 files replaced

   • KEES Technical Support to KEES Tier 1

   • • 9 occurrences from 3 files replaced

Revisions 20161212

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1. Added 20161209 Dispatch

2. Moved August, September, October, November Revisions to the Revisions 2016 page

3. Moved October & November Dispatch publications to the Dispatch  2016 page

Revisions 20161221

1. Added 20161221 Dispatch

October/November 2016

Revisions 20161003

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1. Added Dispatch
   • 20160930
   • 20161003
2. Moved September KEES Dispatch pages to the Dispatch 2016 September page
3. Removed references to the following retired Workarounds from instructional pages within the User Manual:
   • WA387: Reinstating Medicare Savings Program Coverage When a Person Had Been Discontinued Due to Being Deceased in Error

   • WA388: Sending Referrals to the Medical Subrogation Unit

   • WA389: Task Status Not Updated by Contact Log

   • WA390: SSP PW Application Not Holding Priority

   • WA393: Incorrect Information on ImageNow Capture Screen

   • WA394: Locating Medical Subrogation Tasks

   • WA398: Tasks Created on Discontinued Companion Cases

   • WA402: Form V075 Cannot Save & Print Locally

   • WA408: Medical EDBC List (Manual) Page Not Displaying Data for Presumptive Eligibility

   • WA409: Auto Worker Assignment Fails

   • WA410: Adult Presumptive Eligibility

   • WA414: Approved PE-Adult Tools Mapping in as Denied Manual EDBC’s

   • WA416: Extra Person Record on Override EDBC

   • WA423: How to Release or Reassign a Task When the Task is Assigned to You

   • WA427: Worker Portal Apps With Married Filing Jointly Tax Record

   • WA428: Error When Claiming a Task

   • WA437: CE Dates Incorrectly Updating

   • WA439: Worker ID Assignment Overlaying Previous Assignment

   • WA443: Worker Portal Required Date Field Formatting

Revisions 20161010

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1. Added Dispatch 20161006
2. Added WA449 info as steps to OPA Family Med page

Revisions 20161028

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1. Added Dispatch
   • 20161014
   • 20161027

2. Added page Processing Caretaker Medical to TransMed or Extended Medical when Moving Across Cases to the Transitional Medical and Extended Medical folder

Revisions 20161104

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1. Added
   1. Dispatch 20161021
   2. Dispatch 20161103
2. Moved January - October Dispatch pages to Dispatch 2016 page
3. Moved October KEES Dispatch pages to the Dispatch 2016 October page
4. Moved Revisions from October to Revisions 2016

Revisions 20161128

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1. Added Dispatch 20161123

August/September 2016

Revisions 20160805

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1. Added Dispatch 20160729
2. Added Dispatch 20160805

Revisions 20160822

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1. Added Dispatch 20160819
2. Moved July KEES Dispatch pages to the Dispatch 2016 July page

Revisions 20160912

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1. Added Dispatch Publications
   • 20160829
   • 20160902
   • 20160909

Revisions 20160926

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1. Added Dispatch publications
   • 20160916
   • 20160923

2. Consolidated August 2016 Dispatch publications and moved to Dispatch 2016 August folder
3. Created Dispatch 2016 September folder

July 2016

Revisions 20160701

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1. Added Dispatch 20160701

Revisions 20160715

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1. Added Dispatch 20160714

2. Added the following pages:

   • Viewing Tasks page

   • Searching for a Task

3. Updated the following pages:

   • Reassigning a Task

   • LTC Post-Conversion Cleanup

4. Duplicated the following pages:

   • Claiming a Task

   • Completing a Task

Revisions 20160724

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1. Added Dispatch 20160722

June 2016

Revisions 20160607

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1. Added Dispatch 20160602
2. Added NOTE to Approving LTC Coverage in the Same Month Penalty Ends

Revisions 20160610

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1. Added Dispatch 20160609
2. Consolidated and moved to Previous folder:
   • May 2016  Revisions
   • May 2016 Dispatch publications

Revisions 20160620

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1. Updated 20160505 Dispatch: Processing Deadlines Code Card - Fiscal Year 2017
2. Added Dispatch 20160617

Revisions 20160624

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1. Added Dispatch 20160623
2. Added existing June Revisions to the Previous Revisions folder for 2016

May 2016

Revisions 20160502

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1. Added Dispatch 20160429
2. Updated the following pages due to CR219:
   • Rescind Program - Medical
   • Citizenship/Identity - Family Medical
   • Other Health Insurance - Family Medical
   • Processing Caretaker Medical to TransMed or Extended Medical - Family Medical
   • Updating Individual Continuous Eligibility and Review Dates
   • CHIP Approval
   • CHIP Deemed Newborns
   • CHIP - Prior Medical
   • Child’s Countable Income
3. Updated:
   • EES CDG
4. Added:
   • Manually Updating a Penalty Period
   • Processing Medicaid to CHIP
   • Processing Reviews that Include a CHIP Child
   • Prior Medical Requested After CHIP Approval
   • Transitional Medical and Extended Medical (folder)
   • • Approving TransMed or Extended Med for 18 Year Old (new page)
     • Processing Caretaker Medical to TransMed or Extended Medical (new page)
5. Moved:
   • Caretaker Medical to TransMed or Extended Medical from Caretaker Medical to Transitional Medical and Extended Medical
   • Updating Individual Continuous Eligibility and Review Dates from CHIP Medical to Family Medical
6. Renamed:
   • CHIP to CHIP Approval
7. Removed:
   • Title XXI with Access to State Health Insurance
   • References to WA124
   • • EDBC Results
     • Other Health Insurance - Data Acceptance
     • Other Health Insurance - Family Medical
     • Workarounds - Data Acceptance
     • Workarounds - Eligibility Determination
     • Workarounds - Family Medical Financial
   • References to FYI  – (32772)
   • • CHIP/CHIP Approval
     • Citizenship/Identity - Family Medical
   • References to WA421 & WA425
   • • CHIP/CHIP Approval
     • Workarounds - CHIP
   • References to FYI - (34099)
   • • Prior Medical Income for Working Healthy
     • Prior Medical Self-Employment Income for Working Healthy and LTC
     • Income from Child/Spousal Support - Elderly & Disabled
     • Income from Earnings -  Elderly & Disabled
     • Income from Self-Employment  -  Elderly & Disabled
     • Monthly Income - Elderly & Disabled
     • Income from Child/Spousal Support - Family Medical
     • Income from Earnings -  Family Medical
     • Income from Self-Employment - Family Medical
     • Monthly Income - Family Medical

Revisions 20160506

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1. Removed references to WA316
   • Reviews

   • Review Processing

   • Workarounds - Review

2. Removed references to WA403
   • Deny a Program

   • Deny or Discontinue a Program or Person

   • Deny or Discontinue PPS Medical Case

   • Workarounds - Case Processing (PPS)

   • Workarounds - Eligibility Determination

   • Workarounds - PPS Case Maintenance

3. Added section Updating a CE Date for a TransMed Recipient to Updating Individual Continuous Eligibility and Review Dates page
4. Added page Family Medical Reviews that have Rolled Past the Review Date to Reviews folder
5. Corrected STEP numbering on Prior Medical Requested After CHIP Approval page
6. Corrected broken hyperlink on EES Post January 2016 CDG page
7. Added 20160505 Dispatch

Revisions 20160513

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1. Added Dispatch 20160512
2. Updated Medical Condition pages
   • E&D
   • Family Med
3. Updated broken Dispatch links in archived publications
4. Moved April Dispatch publications to the Previous Dispatch Publications folder

Revisions 20160516

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1. Updated Usable Program Block - Medical page
2. Created Workload Assignment folder
3. Moved pages from Worker ID Management to Workload Assignment
   • Manually Assigning a Worker ID on a Pending Case
   • Reassigning Multiple Cases to a Worker ID
   • Transfer a Program Block or Case
4. Created Other Helpful Information - Workload Assignment page

Revisions 20160524

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1. Added Dispatch 20160520

Revisions 20160531

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1. Added Dispatch 20160526

April 2016

Revisions 20160406

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1. Updated PPS Consumer Placement pages:
   • Adoption Medical to Institutional Care

   • Adoption Medical to HCBS

   • Adoption Medical to Foster Care Medical

   • AWOL to Foster Care

2. Separated PPS RDB Add and Edit into 2 separate pages
3. Moved March 2016 Dispatch publications to Previous Dispatch Publications > Dispatch 2016 March folder.
4. Moved March Revisions to Previous Revisions > Revisions 2016 folder.
5. Removed blank pages
   • Workarounds - Batches
   • Troubleshooting - RDB for Clearinghouse Maintainers
   • Workarounds - RDB for Clearinghouse Maintainers
   • Other Helpful Information - RBD for Clearinghouse Maintainers
6. Updated table format on pages:
   • Accessing KEES
   • KEES Home Page
   • Dynamic Functionality
   • VLP
   • Batch EDBC
   • Non-Interface Batch Sweeps
   • Document View
   • Setting Default Application Plan
   • Setting Default Capture Profile
   • Data View Report
   • DCF Management
   • KDHE Management

   • Portal

   • Workload

Revisions 20160414

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1. Updated PPS Reopen Denied or Discontinued Case pages:
   • Rescind Program
   • Reapply Program
2. Added PPS pages:
   • ICPC to ICAMA
   • Institutional Care Temporary Stay to Long Term Care
   • HCBS to Institutional Care – Temporary Stay to Long Term Care
3. Updated PPS pages:
   • Adoption Medical to Institutional Care (PRTF)

   • Foster Care to Institutional Care

   • HCBS to Institutional Care

   • Institutional Care to HCBS

   • Interstate Compact on Placement of Children (ICPC)

   • Interstate Compact on Adoption and Medical Assistance (ICAMA)

Revisions 20160422

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1. Added KEES Dispatch 20160421
2. Edited the following expandable folders with links to the sub-pages within said folder

March 2016

Revisions 20160304

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1. Moved February KEES Dispatch pages to the Dispatch 2016 February page

2. Removed Overriding a LTC Budget - Going from HCBS to LTC from

   • LTC Troubleshooting page

   • KEES Dispatch 20150728

3. Added KEES Dispatch 20160303

4. Updated the DCF Change Discussion Guides folder

5. Formatted tables in Working in KEES folder

Revisions 20160310

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1. Updated Copy Document from a Medical to Non-Medical Case or Non-Medical to Non-Medical Case page
2. Added visual examples to some definitions on the KEES Basics page
3. Added KEES Dispatch 20160310
4. Updated Journal pages for verbiage consistency, added Exporting a Journal
5. Corrected Carol Brown's e-mail address in the 20160303 Dispatch
6. Relocated Spenddown Base Period information from Troubleshooting Tasks to Spenddown Base Period Ending Task page

Revisions 20160316

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1. Added Individual Demographics - Discontinued or Not Active - Family Medical page
2. Added Searching for a Completed or Rejected Task page
3. Updated the Using the Request Verification Button page
4. Updated the Other Helpful Information - Verifications page

Revisions 20160322

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1. Added KEES Dispatch 20160317
2. Added links to EES Post January 2016 CDG
3. Corrected hyperlinks on Living Arrangement Changes page
   1. HCBS/MFP to Institutional Care Temp Stay to Permanent Stay
   2. HCBS/MFP to Institutional Care Permanent Stay

Revisions 20160324

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1. Added Existing Case – eLinking Process page
2. Updated STEP 12 of Rescind Program page.
3. Updated STEP 9 of Reapply Program page.
4. Removed references on several pages to retired Workarounds
   1. 373
   2. 374
   3. 375

Revisions 20160331

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1. Removed NOTE regarding tasks from Other Health Insurance pages of E&D and Family Medical.
2. Added Aged Out Foster Care Medical folder to Prevention and Protection Services (PPS) Medical.
3. Added PPS pages:
   •  Institutional Care to Adoption Assistance Medical
   • HCBS to Institutional Care - Permanent Stay
4. Updated PPS pages:
   • Interstate Compact on Placement of Children (ICPC)
   • Foster Care to Parental Home
   • Institutional Care to HCBS
   • Institutional Care to Foster Care Medical
   • HCBS to Foster Care
   • Foster Care to Institutional Care
   • Foster Care to Independent Living
   • Foster Care to HCBS
   • Foster Care to Detention
   • Foster Care to AWOL
   • Foster Care Medical to Adoption Medical
   • Detention to Foster Care

February 2016

Revisions 20160205

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1. Added the 20160204 Dispatch
2. Updated general verbiage for consistency throughout various pages
3. Added Family Medical Programs Protecting Paid Coverage at Review to Troubleshooting Reviews

Revisions 20160215

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1. Added 20160211 Dispatch
2. Removed all references to WA411 - Adding County to Address for Resource DataBank (RDB) Entry
3. Removed the sentence "Open the non-financial data collection pages by clicking on the + beside Non-Financial in Task Navigation Bar." from pages, as this is a default setting in KEES
4. Updated Income Allocation main page to include links to sub-pages
5. Revised PPS HCBS to Institutional Care page to accommodate CR217 implementation
6. Revised Living Arrangement Changes table of contents and pages to accommodate CR217 implementation
   • Independent Living to Institutional Care - Permanent Stay
   • Independent Living to Institutional Care - Temporary Stay
   • Discontinuing a Temporary Stay - No Other Medical Program
   • Discontinuing a Temporary Stay - Existing/Continuing Medical Program
   • Changing an Institutional Care Temporary Stay to a Permanent Stay
   • Independent Living to HCBS
   • HCBS/MFP to Institutional Care - Permanent Stay
   • HCBS/MFP to Institutional Care - Temporary Stay
   • HCBS/MFP to Institutional Care - Temporary Stay to Permanent Stay
   • Institutional Care to Independent Living
   • HCBS to Independent Living - Existing/Continuing Medical Program
   • HCBS to Independent Living - No other Medical Program
   • Independent Living to PACE LTC
   • Troubleshooting LTC
7. Updated various pages to create consistent verbiage between pages and programs

Revisions 20160219

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1. Added 20160218 Dispatch
2. Updates to verbiage for consistency
3. Created
   • Searching for an e-App Using e-Tools page in e-Applications
   • Additional e-Application Registration in Medical File Clearance and Registration, e-Application Registration
   • Additional e-Application Registration Process
   • Edit Application Date page in Medical File Clearance and Registration
4. Updated
   • Transfer a Program Block or Case page to incorporate Medical Ghost Worker ID
   • Re-Index Document page to include Re-Index Documents to Case Number in ImageNow instructions
   • Search for a Medical Application to include Locating Applications and Other Supporting Documents in ImageNow

Revisions 20160226

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1. Added 20160225 Dispatch
2. Assigned English as the language to each page in the User Manual for ADA purposes
3. Updates to verbiage for consistency
4. Updated hyperlinks on E&D LTC pages
5. Added February Dispatch information to the Previous Dispatch Publications folder
6. Updated the folder title "Daily Debrief Dispatch" to "KEES Dispatch" to match the change in the official title of the document

January 2016

Revisions 20160104

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1. Removed references to DCF Medical
2. Added Medical File Clearance and Registration
3. Consolidated Elderly and Disabled Medical File Clearance and Registration with Family Medical File Clearance and Registration and moved content to Medical File Clearance and Registration
4. Removed Elderly and Disabled Medical File Clearance and Registration
5. Removed Family Medical File Clearance and Registration
6. Updated links associated with the change in material
7. Consolidated previous Dispatch Publications by month with links

Revisions 20160107

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1. Removed KEES Icon link from Accessing KEES page
2. Consolidated 2015 Revisions to a single page, included links to each section
3. Completed general formatting revisions to Working in KEES, KEES Basics and KEES Navigation pages
4. Added Local Navigation and Task Navigation definitions to KEES Home Page
5. Added KEES Basics book and sub-folders to break the lengthy page up
6. Added General Page Functionality page to KEES Basics folder
7. Deleted General Page Functionality from Financial Data Collection pages

Revisions 20160115

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1. Added KEES Dispatch 20160114
2. Updated Worker ID Management pages
   • Search for Worker IDs and Staff Names
   • Add New Staff to Worker ID List
   • End Dating a Worker ID
3. Updated Case Flags pages
   • Case Flags
   • Setting a Case Flag
   • Ending a Case Flag

Revisions 20160122

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1. Added KEES Dispatch 20160121
2. Updated misc formatting (Ex: removing the bold font from "radio button", making "checkbox" read "check box", and "textbox" read "text box" for uniformity.)
3. Removed sentence from KEES User Manual Intro page: Trends on phone calls received by KEES users are summarized in the Daily Debrief Dispatch
4. Updated the Accessing KEES page to include Help Desk Contact Us information
5. Revised Clearing the Cache instructions on the Troubleshooting KEES page

Revisions 20160127

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1. Added ImageNow shortcuts to the Access ImageNow user manual page
2. Removed 2 blank PPS pages from the Table of Contents