Programs which will be determined through rules built into KEES utilize the Run EDBC function. For PPS the programs which utilize rules to determine the Aid Codes are Foster Care and PPS Medical (FC/AA).
Once all the non-financial, financial and foster care data have been entered on the required pages, workers can select Run EDBC to determine the aid codes.
Access the case through Person Search or enter the Case Number in the quick search field from Task Navigation and click Go. The Case Summary page displays.
Select Eligibility from Global Navigation and Customer Information from Local Navigation. The Contact Summary page displays.
Select Run EDBC from Task Navigation. The Run EDBC page displays.
Select the Benefit Month from the drop-down menu.
Click the Select button.
Select the check box(es) for the required program(s).
Example: If Foster Care and PPS Medical need to be run, the user should select both the Foster Care check box and the Medical check box. Foster Care and PPS Medical can be run simultaneously.
NOTE: For PPS Medical and LTC Medical, Timely Notice Exception will most often occur when the user needs to re-run EDBC for a paid month where Long Term Care either starts or stops.
Select Yes from the Timely Notice Exception drop-down menu
Select LTC Late Change from the Reason drop-down menu.
NOTE: Run Reason does not need to be entered.
Click the Run EDBC button. The EDBC List page displays.
Click the hyperlink with a Run Status of Not Accepted. The EDBC Summary page displays.
NOTE: Only one program can be selected at a time; however, both EDBC Summary results must be Accepted prior to proceeding to STEP 11.
Review the EDBC Summary page.
See Read the Foster Care EDBC Summary Page for further information.
See Read the Medical EDBC Summary Page for further information.
Click the Accept button. The EDBC List page displays with a Run Status of Accepted-Not Saved.
If EDBC was run for more than one program, return to STEP 8.
Once both programs display as Accepted – Not Saved, proceed to STEP 11.
NOTE: If the results are not what the user expected, click the Cancel button. The EDBC List page displays with a Run Status of Not Accepted. See note below, correct details and run EDBC again.
NOTE: Do not accept or save EDBC results that may be wrong. If the expected results are not displayed, refer to the Ineligibility Status Reason Table for more information. Reminder, this table is used across multiple programs and is not limited to PPS relevant information.
Click the Save and Continue button.
For Foster Care the Case Summary page displays.
For PPS Medical the Distributed Documents Search page displays.
Click the NOA-Medical-Approval hyperlink. A Notice of Action (NOA) displays in a new window.
NOTE: PPS does not send NOAs when authorizing programs.
Review the NOA to verify the information is correct.
Click the X in the upper right corner of the window. The Distributed Document Search page displays.
Select the check box for the NOA.
Click the Delete button.
Select Eligibility from Global Navigation and Case Summary from Local Navigation.
Select Journal from Utility Navigation. Record a Journal entry of the actions taken on the case. See Journal for more information about journaling functionality.
NOTE: KEES will generate a task for EES and Clearinghouse if the child is Active on a non PPS case. See PPS/CH Communication.