All Pre-populated Reviews are sent to the consumer in paper form. When the consumer has an active SSP account, a link is also provided within the SSP for the consumer to submit their Review electronically. Follow the steps below when processing an electronic Review.
Access the Task Inventory page to claim the Registration task from the Administrative queue.
Reviews: Review-Registration.
Once the task is claimed click on the e-Review hyperlink located in the body of the Task Details pop up window. This will navigate to the e-Review Summary page.
Complete e-Linking to associate the Review data to the correct case.
If a person who was not previously on the case is added on the review the user will automatically be navigated to Registration Person Search page to complete the file clearance process. This will need to be completed before e-Linking can be finished.
The Document Status for SSP Review record will automatically update to Received in KEES when the Review is submitted from the SSP.
Finish the task with a status reason of KDHE – Being Worked and click the Complete button to automatically generate a processing task for the workers.
From the context of the case, use Task Management to claim all tasks associate to the case from KEES.
NOTE: For Reviews, the task name is Review.
Complete data acceptance on the Non-Financial and Financial Data Collection pages.
Run EDBC. Remember to use the appropriate Run Reason when processing a Review.
Review run reason: RE.
Run to a high-dated EDBC when appropriate.
Send NOA to the consumer.
Re-index all documents submitted through the SSP from the document type of Medical SSP Review to the appropriate document type. See Re-Index Documents to Case Number in Perceptive Content.
Finish the task using the appropriate status reason from below and click the Complete button.
KDHE – Being Worked: Application/Review is processed, and a determination is given then selecting the Complete button on the Task Details page.
KDHE – On hold: Application/Review cannot be fully processed, and a determination is not given.
Check Task Management to ensure all tasks for the case have been claimed and processed.
When an SSP application is submitted the month following a Review due month the system will recognize the program applying for was closed for no review and will create a Review Registration task in the Administrative queue with a Priority of Expedited.
Consumers who have an SSP account will also receive a paper Review form. When processing an SSP Review must claim the task generated from the SSP.
Shared Data is when a data collection page in KEES has one data field used by both DCF and KDHE to collect information and determine eligibility.
Communication between agencies is required when certain data is created, updated or changed in KEES.
Batches will automatically create, send and close a Review. See Non-Interface Batch Sweeps for additional information.