AWOL (Absent With Out Leave) to Foster Care

When a youth returns from AWOL, the user can reinstate discontinued medical coverage by using the Rescind button on the Medical Detail page.   

Complete the following

1. Access the case through Person Search or enter the Case Number in the quick search field from Task Navigation and click Go.  The Case Summary page displays.

2. Enter a date within the period the user wants to rescind in the Display field above the program blocks using the <mm/dd/yyyy> format or the calendar icon.

   NOTE: It should be the first month the user wants to change from Denied or Discontinued Status back to Pending Status.

3. Click the View button. The Case Summary page refreshes.

4. Click the caret to expand the Medical Programs block.

   NOTE: It is collapsed since the program is Denied or Discontinued.

5. Click the View Details button in the Medical Programs block. The Medical Program Detail page displays.

   NOTE:  The Program Information and the Program Persons sections display the Status as Discontinued and the Status Reason as Whereabouts Unknown.

6. Click the Edit button. The Medical Program Detail page displays with edit capabilities.

7. Click the Edit button for AWOL. The Administrative Role Detail page displays.

8. Enter the date of the day before the child returned to Foster Care in the End Date field using the <mm/dd/yyyy> format or the calendar icon.

   Example: If the child is returned to Foster Care on 1/15/20XX end date the AWOL administrative role 1/14/20XX.

9. Click the Save and Return button. The Medical Program Detail page displays only the child in the Administrative Roles section.

10. Click the Add button in the Administrative Roles section. The Administrative Role Detail page displays.

11. Select Placement Provider from the Administrative Role drop-down menu. The Resource label and Select button display.

12. Click the Select button. The Select Resource page displays.

13. Enter the placement name in the Name field.

14. Select Active from the Status drop-down menu.

15. Select Foster Care from the Category drop-down menu.

16. Enter other known search criteria and click the Search button.

17. Select the radio button next to the name of the desired resource.  

18. Click the Select button.  The Administrative Role Detail page displays.

19. Enter the date the child returned to the Foster Home in the Begin Date field using the <mm/dd/yyyy> format or the calendar icon.

20. Click the Save and Return button.  The Medical Program Detail page displays.

21. Click the Rescind button in the Program Persons section. The Rescind Detail page displays.

    NOTE: The Effective Date is pre-populated.

22. Select Rescind Disc/Deny from the Rescind Reason drop-down menu.

23. Click the Save and Return button. The Medical Program Detail page displays.

    NOTE:  The Status displays as Pending and the Status Reason is blank.

24. Click the Save and Return button. The Case Summary page displays.

25. Select Eligibility from Global Navigation. Select Customer Information from Local Navigation. The Contact Summary page displays.

    NOTE: If the child is not in DCF custody, add their new address. See Contact Summary - PPS for details.

26. Expand the Foster Care data collection pages by clicking the + next to Foster Care from Task Navigation.

27. Select Child Placement from Task Navigation. The Child Placement List page displays.

28. Click the Add button. The Child Placement Detail page displays.

29. Click the Select button. The Select Foster Care Resource page displays.

30. Enter as much information as possible for the foster care placement in the search fields.

31. Click the Search button. The Select Foster Care Resource page redisplays with a list of resources.

32. Select the radio button next to the desired resource. Click the Select button. The Child Placement List page displays with the resource listed.

33. Select Case Management Agency from the Payee drop-down menu. A Select button dynamically displays.

34. Click the Select button. The Select Foster Care Resource page displays.

35. Enter as much information about the Case Management Agency in the search fields.

36. Click the Search button. The Select Foster Care Resource page redisplays with a list of resources.

37. Select the radio button next to the correct resource. Click the Select button. The Child Placement Detail page displays with the resource listed in the Payee Name field.

38. Enter the first date of the placement in the Begin Date field using the mm/dd/yyyy format or the calendar icon.

39. Click the Save and Return button. The Effective Dating Confirmation List page displays the Begin Date of the current placement with the Begin Date and End Date of the previous placement.

40. Click the Save button. The Child Placement List page displays.

41. Select Run EDBC from Task Navigation. The Run EDBC page displays.

42. Select the month the child returned from AWOL from the Benefit Month drop-down menu.

43. Click the Select button.

44. Select the check box for the Foster Care program.

45. Click the Run EDBC button. The EDBC List page displays.

46. Click the Foster Care hyperlink with a Run Status of Not Accepted.  The Foster Care EDBC page displays.

47. Review the Program Configuration section for accuracy:

    • Begin Month

    • Program Configuration

    • EDBC Source = Online EDBC Rules

    • Program Status = Active

    • Placement Information

    • • Program Aid Code

    NOTE: If the program Aid Code should be GA01N PEN see Override Foster Care Aid Code.

    • Begin Date

    • End Date

    • Placement Name

    • Placement Dates

    • Placement Type

48. Click the Accept button if all the information is correct. The EDBC List page display with a Run Status of Accepted – Not Saved.

    NOTE: If the information on the Foster Care EDBC page is incorrect click the Cancel button. Return to the required data collection pages to make corrections.

49. Click the Save and Continue button. The Case Summary page displays.

50. Select Run EDBC from Task Navigation.  The Run EDBC page displays.  

51. Select the month the child returned from AWOL from the Benefit Month drop-down menu.

52. Click the Select button.

53. Select the check box next to the Medical program.

54. Click the Run EDBC button. The EDBC List page displays.

55. Click the Medical hyperlink for the benefit month run with a Run Status of Not Accepted.  The Medical EDBC Summary page displays.

56. Review the Program Configuration section for accuracy:

    • EDBC Source = Online EDBC Rules

    • Program Status = Active

    • Name = child’s name

    • DOB = child’s date of birth in <mm/dd/yyyy> format

    • Role = MEM

    • Role Reason = blank

    • Status = Active

    • Status Reason = blank

57. Review the Eligible Budgets section:

    • Test = Foster Care Medical

    • Results = Pass

    • FPL % = 0%

    • Premium/LTC Liability/Spenddown = $0.00

    • Aid Code =

    • • FCM/DC/N/N (Foster Care Medical for DCF)

      • FCM/JC/N/N (Foster Care Medical for JJA/KDOC)

      • FCM/TC/N/N (Foster Care Medical for Tribe)

    • LTC Details = blank

    • Members Tested = the child’s name

    • Role = MEM

58. Click the Accept button.  The EDBC List page displays with Run Status of Accepted – Not Saved.

59. Click the Save and Continue button.  The Distributed Documents page displays with the Notice of Action (NOA) generated. Select the check box next to the NOA. Click the Delete button. The NOA is removed from the Distributed Documents page.

60. Select Journal from the Utility Navigation bar. Record all actions taken on the case.  See Journal for more information about journaling functionality.