Requesting an Enhanced Rate

Once the 1627a:  Request for Enhanced Rate for Special Care form has been returned completed, the Program Administrator has given preliminary approval and the Child Care Need – Child Detail has been created for Enhanced Rate, a request must be made within a Child Care Plan for the child.  For detailed steps regarding the Enhanced Rate Request business process, see Child Care (CC) Enhanced Rate for Special Care Process.  

For information on adding or editing a Family Plan or Child Care Plan, see Adding a Family Plan, Editing a Family Plan, Adding a Child Care Plan or Editing a Child Care Plan.

 

NOTE: Staff will need to override the Family Plan when there is a change to a child care plan (other than a change in provider) that requires staff to end date the plan and the child is linked to an Enhanced Rate. This involves looking at the hours calculated by KEES and multiplying that by the Enhanced Rate to get the cost of care. End dating the child care plan breaks the tie between the case and the Enhanced Rate provider in the RDB. Since the tie is broken, KEES calculates the cost of care at the normal rate unless this step is taken. There is no need to request an Enhanced Rate approval again if the Child Care program is still within the 1 year review period and a new provider is not requested.

To Request an Enhanced Rate

  1. Select Eligibility from Global Navigation. Select Customer Information from Local Navigation. Click the + beside Child Care from Task Navigation to open the Child Care data collection pages.  Select Family Plan from Task Navigation. The Family Plan – Child Care List page displays.

  2. In order to make an enhanced rate request, a Family Plan must exist:

    • For programs in Pending status with no Family Plan, click the Add button on the Family Plan – Child Care List page. The Family Plan – Child Care Detail page displays.

    • For programs in Active status with an existing Active or Change Pending Family Plan, click the Edit button for the existing Family Plan.  The Family Plan – Child Care Detail page displays.  Proceed to STEP 7.

  3. Enter the Begin and End Dates using the <mm/dd/yyyy> format or the calendar icon.  The Begin and End Dates should match the consumer’s review period, with the Begin Date as the application date.

  4. On the Family Plan – Child Care Detail page, click the Add Plan button.  The Child Care Plan Detail page displays.

  5. The Begin and End Dates pre-populate with the Begin and End Dates of the Family Plan.  If necessary, adjust the dates accordingly.

  6. Select the Child’s Name from the drop-down menu.  The Address, Date of Birth and Age pre-populates based on information entered in the Non-Financial data collection pages.  Proceed to STEP 8.

  7. Click the Edit button for the Child Care Plan for the child requesting the enhanced rate.  If the child has more than one child care plan, select the child care plan for the provider on the enhanced rate request.  The Child Care Plan Detail page displays.

  8. Click the Request Enhanced Rate button.

  9. Click the Cancel button.  The Family Plan – Child Care Detail page displays.

  10. Click the Cancel button.  The Family Plan – Child Care List page displays.