Adding a Child Care Plan

A Child Care Plan is added within the context of a Family Plan.  See Adding a Family Plan or Editing a Family Plan for more information on Family Plans.

To Add a Child Care Plan

1. On the Family Plan – Child Care Detail page, click the Add Plan button.  The Child Care Plan Detail page displays.

2. The Begin and End Dates pre-populate with the Begin and End Dates of the Family Plan.  If necessary, adjust the dates accordingly.
   
   NOTE: For delayed benefits scenarios, the Begin Date should be entered as the date care should start, with an End Date allowing for 12 months of eligibility, For Example, application received 01/20/2022 requesting benefits begin 05/01/2022, the Begin Date should be 05/01/2022 and the End Date should be 04/30/2023.

3. Select the Child’s Name from the drop-down menu.  The Address, Date of Birth and Age populates based on information entered in the Non-Financial data collection pages.

4. Click the Select button associated to the Provider field.  The Select Service and Provider page displays.

5. Enter the search criteria for the chosen child care provider in the appropriate fields.

6. Click the Search button.  All active providers matching the search criteria display.

7. Click the radio button for the appropriate provider. Then click the Select button.  The Child Care Plan Detail page displays with the information for the provider populated in the Phone, Address, and Type fields.
   
   NOTE: If the provider has a schedule entered on the Service Detail page, the Provider Schedule table displays. If no schedule is entered on the Service Detail page then the Hours of Operation field displays.

8. If the consumer has requested an enrollment fee and is eligible per policy, enter the amount of the Enrollment Fee.  Enter the Enrollment Fee Month using the <mm/yyyy> format or the calendar icon.

9. If the provider is a relative, select Yes from the Relative indicator drop-down menu.

10. Under the Need for Care Schedule section, click the Add button to add the child care schedule.  The Select Need For Care Schedule page displays with the schedule(s) for the parent(s), including travel time.

    NOTE:  In 2 parent households, only the overlapping hours display in the Schedule field.  This only applies to step-parents and co-habitating partners if Care & Control is marked for the child on the Relationship Detail page.

11. Using the check box(es), select the schedule(s) to be used for the child care plan.

    NOTE:  If the Start Time, End Time and/or Days Of The Week need to be adjusted (for example, a schedule that extends past the provider hours), the user may only select 1 schedule at a time.  By selecting only 1 schedule the Start Time, End Time, and Days Of The Week display to be edited.

12. Click the Select button.  The Child Care Plan Detail page displays with the Need for Care Schedule populated.

13. If additional hours should be included in the Child Care Need for Care Schedule, click the Add button.  The Select Need For Care Schedule page displays with the remaining schedule(s).  Repeat STEP 11 – STEP 12.

    NOTE:  The Select Need For Care Schedule page displays any overlapping parent/caretaker schedules that have not already been accounted for on a Child Care Plan for the child.  If there is no schedule listed on that page, click the Cancel button and review the Need for Care Schedule on all Child Care Plans for the child for accuracy.

14. Once the Need for Care Schedule is completed, click the Calculate button.  The Approved Hours and Benefit Hours display for the Child Care Plan Period.  

    • Clicking Calculate, considers the child’s schedule and the 3-hour minimum requirement, if applicable.

    • The Blocks of Time are determined based on the Calculated Hours:

    • • 129 hour time block is given if the calculated hours are 108 and under

      • 215 hour time block is given if the calculated hours are 109 to 215

      • Actual hours are given if calculated hours are over 215

    • The Outside Provider Hours column displays a flag for any month(s) where the selected need for care hours are not within the hours on the Provider Schedule table.

    • If a Child Care Plan month is over the maximum 240 hour monthly limit, see Child Care Plan Over 240 Hours Process.  

    • If a Child Care Plan month is over the maximum 215 hour monthly limit for Relative or In Home Providers, see Overriding Child Care Plan Hours for instructions.

    • If a child is participating in EHS Partnership and additional children on the program are requesting child care, Overriding Child Care Plan Hours for the EHS Partnership child.

15. To add additional plans with the same plan period and provider, click the Save and Copy button. Otherwise Click the Save and Return button. The Family Plan – Child Care Detail page displays.  

NOTE:  Several Soft Warnings could display, when saving the Family Plan - Child Care Detail.  See Child Care Warnings for guidance.