The Kansas Economic and Employment Support Manual

The Economic and Employment Services Manual 10-24

Listing for Summary of Changes and State Commissioner's Letters

Revision Date

Revision Number

Associated Implementation Memo(s)

Major Changes Included in Revision

(Only changes are listed.
Clarifications, poverty level
and COLA increases are not listed)

10-01-24

Rev. 117

ERRATA
  1. Food Assistance
    1. Annual Poverty Level Adjustments
    2. Fiscal Responsibility Act of 2023
  2. Summer EBT
    1. New program

07-01-24

Rev. 116
  1. Child Care
    1. Differentials
  2. Employment Services
    1. GOALS has been removed

04-01-24

Rev. 115
  1. Child Care
    1. Non-Cooperation
  2. Food Assistance
    1. KEESM 1134 was revised and had language updated.

02-01-24

Rev. 114
  1. All Programs
    1. Updated to address cryptocurrency, interest and dividends

12-01-23

Rev. 113

Implementation Memo
  1. Child Care
    1. Child Care benefit rate changes
  2. LIEAP
    1. Updated income guidelines

10-01-23

Rev. 112

Implementation Memo
  1. Employment Services
    1. Separate TANF, GOALS, Food Assistance E&T
  2. Food Assistance
    1. Fiscal Responsibility Act of 2023

07-01-23

Rev.111

Implementation Memo  

  1. Child Care
    1. Good Cause for Failure to Cooperate
    2. Failure to Cooperate
    3. Termination of Child Care Plans

05-01-23

Rev.110

Implementation Memo
  1. Food Assistance
    1. Death and Prisoner Match

04-01-23

Rev.109

Implementation Memo
  1. Child Care
    1. New poverty-level guidelines
  2. TANF
    1. Changes in the Domestic Violence/Sexual Assault Referrals
  3. Employment Services
    1. KEESM changes and clarifications

02-01-23

Rev.108

 
  1. Food Assistance
    1. Adequate Notice Only
    2. Interim Reports and 12 Month Report Form
    3. Review Periods for Food Assistance

10-01-22

Rev.107

 
  1. Child Care
    1. Provider Responsibilities
  2. Employment Services
    1. Employment &Training Program
  3. Food Assistance
    1. Resources
    2. Reporting Requirements
    3. Able-bodied Adults without Dependents (ABAWDs)
    4. Review Periods for Food Assistance
  4. TANF
    1. Resources

04-01-22

Rev.106

 
  1. All Programs
    1. Safe at Home
  2. Child Care
    1. Termination of Assistance
    2. TANF Child Care
    3. Determining Scheduled Hours
    4. Termination of Child Care Plans
    5. Suspending Benefits
    6. Additional Enrollment and Monitoring Procedures for In-Home Relative Child Care Providers
  3. Employment Services
    1. Failure to Meet Work Related Requirements
  4. TANF
    1. Counting Cash Assistance Received From Other States Toward the 24-Month Time Limit
  5. Food Assistance
    1. Processing Information Reported on the Interim Report
    2. E-26 is required to be completed verbally and in writing with ABAWDs

01-01-22

Rev.105
  1. Employment Services
    1. Work Requirements
    2. Work Registrant Able-bodied Adults Without Dependen

10-01-21

Rev.104

Implementation Memo
  1. Child Care
    1. Duration of Child Care Plans
    2. Licensed Providers, Headstart Programs
  2. Employment Services
    1. Vocational Education
    2. Job Search/Job Readiness
    3. Work Program Penalty activity
    4. Activities identified as TANF Only
    5. Mentoring
  3. Food Assisance
    1. Resources
    2. Expunged Benefits

07-01-21

Rev.103

Implementation Memo
  1. Child Care
    1. The Family Share Deduction
    2. Income Eligible (Non-TANF) Child Care
    3. Priorities for Child Care Services
  2. Employment Services
    1. Potential Employment Violation
    2. Support Services Payments
    3. Able-bodied Adults Without Dependents
  3. Food Assistance
    1. Filing for Individuals Being Released from State Correctional Institutions
    2. Completion of Fair Hearing Summary

04-01-21

Rev.102
  1. Child Care
    1. How to Apply
    2. Reinstatement of Assistance
    3. Mandatory Members of HH
  2. Food Assistance
    1. Unclear information
  3. Employment Services
    1. Vehicle Purchase

01-01-21

Rev.101
  1. Food Assistance
    1. Verification at the Time the Change is Reported
    2. Mandatory Verification
  2. TANF
    1. School Enrollment
    2. Child in Family

10-01-20

Rev.100

Implementation Memo
  1. Child Care
    1. Determining Scheduled Hours
  2. Employment Services
    1. Work Related Requirements, Definitions, and Work Requirements
    2. Employment Service Participation (E & T Only) and Transportation
  3. Food Assistance
    1. Exempt Income
    2. Types of Countable Unearned Income
  4. TANF
    1. Non-Cooperation with Work Programs When in Hardship Status

07-01-20

Rev.99
  1. Child Care
    1. Social Service Child Care
  2. Employment Services
    1. Primary Employment Service Activities
    2. Job Search/Job Readiness
  3. Food Assistance
    1. TANF Drug Testing Comparable Disqualifications

04-01-20

Rev.98

Child Care Poverty Level Increases
  1. Child Care
    1. The Child Care Plan
  2. TANF
    1. Time-Limited Assistance

01-01-20

Rev.97

Implementation Memo
  1. Child Care Providers
    1. Income Eligible (Non-TANF) Child Care
    2. Exceptions to the Child Care Assistance Planning

  2. Food Assistance

    1. Homeless Shelter Expense

  3. TANF

    1. Hardship Status
    2. Non-Cooperation While in Applicant Status
    3. Non-Cooperation while in Hardship Status

10-01-19

Rev.96

Implementation Memo
  1. All Programs

    Vehicle Exemptions for All Cash, Child Care and Food Assistance Programs - exempted vehicle may be unlicensed

  2. Child Care Providers

    Provider Selection

  3. Food Assistance

    1. ABAWD Tracking
    2. Reporting Requirements
    3. Crime Attestation
    4. Persons Exempt from the ABAWD Provision

  4. LIEAP

    1. Energy Vulnerability Requirement
    2. Self-Payment Requirement
    3. Income Eligibility

08-01-19

Rev.95

Child Care

Households Required to Change Report

07-01-19

Rev.94

Implementation Memo
  1. Child Care
    1. Reinstatement of Assistance
    2. Personal Need
    3. Income Eligible (Non-TANF) Child Care
    4. Income Producing Cost Deduction
    5. Proration
    6. The Child Care Plan
    7. Determining Scheduled Hours
    8. Termination of Child Care Plans
    9. Review Periods for Child Care
  2. Employment Services
    1. KEESM numbering and heading changes
    2. TANF and Food Asssistance Employment Services elements separated
    3. Food Assistance Recipients
      1. Mandatory recipients meet participation by participating in E & T
      2. Loss of work requirement exemption requires Work Registration
    4. Food assistance Support Services items added
    5. TANF 24-month time limit removed as reason to deny transitional support
  3. Food Assistance
    1. Additional Food Assistance Work Related Exemption for pregnant women
    2. Interim Report reminder notice

05-01-19

Rev.93

Implementation Memo
  1. Child Care
    1. Termination of Child Care Plans
    2. Role of Resource and Referral Agencies
  2. Food Assistance
    1. Death and Prisoner Match (Food Assistance Only)
  3. TANF
    1. Testing Positive for Illegal Use of a Controlled Substance

04-01-19

Rev.92
  1. Child Care
    1. Exempt Personal Property

01-01-19

Rev.91

Implementation Memo
  1. Food Assistance
    1. Work Related Requirements
    2. Definitions
  2. Succuessful Families
    1. Curing A Work Program Penalty
    2. TANF Protective Payees
    3. TANF and Child Care Penalties

11-01-18

Rev.90

Implementation Memo

Child Care

The Child Care Plan

10-01-18

Rev.89

Implementation Memo
  1. Child Care
    1. Informed Parental Choice
    2. Income Eligible (Non-TANF) Child Care
    3. The Family Share Deduction
    4. Termination of Child Care Plans
    5. Change Reporting Requirements
    6. Processing Changes Reported by Change Reporting Households
    7. Review Periods for Child Care
  2. Food Assistance
    1. Annual Adjustments
    2. Food Assistance Standards

07-01-18

Rev.88

Implementation Memo
  1. Child Care
    1. Income Eligible (Non-TANF) Child Care
    2. Personal Need
    3. TANF Child Care
    4. Termination of Child Care Plans
  2. Food Assistance
    1. Households Not to be Considered Categorically Eligible
    2. Able-bodied Adults Without Dependents (ABAWD)
    3. Food Assistance Work Registration
    4. Regaining Eligibility
    5. Status Changes
    6. Additional Food Assistance Work Related Exemptions
    7. Primary Work Activities
  3. Successful Families
    1. SASSI Requirements
    2. Gather Information

05-01-18

Rev.87

Implementation Considerations for the March Release of KEES
  1. All Programs
    1. Frequency of Reviews removed from 9370
    2. Telephonic Signature
      1. Responsibility to Accept an Identifiable Application
      2. General Information
      3. Application Date
      4. Unsigned Applications
  2. Food Assistance
    1. Review Periods for SSI Households section removed
    2. Special Provisions for Matches Obtained Via the eDRS
    3. Exceptions to Expedited Timeliness Standards
    4. Special Provisions for Matches Obtained Via the eDRS
    5. Verification of Questionable Information – New Applicants - Moved to Kansas From Another State
  3. TANF and Child Care
    1. TANF and Child Care Noncooperation Penalties
  4. TANF, Child Care, and Food Assistance
    1. Expedited Paternity Establishment

01-01-18

Rev.86
  1. All Programs
    1. Funeral Agreements exempt resource
  2. Food Assistance
    1. Collecting Claims greater than $125
    2. Interim Report 10 day reminder
    3. Dependent Care
    4. Civil Rights Complaints
  3. Food Assistance and TANF
    1. Coverdell Education Savings Accounts exempt resource

10-01-17

Rev.85
  1. Food Assistance
    1. Annual Adjustments
    2. Food Assistance Standards
    3. Food Assistance Resources

08-18-17

Rev.84
  1. Child Care
    1. Child Care Plan Hours
  2. Child Care and TANF
    1. Recoupment based on benefit amount
  3. Food Assistance
    1. Deductible Expense Disregards
    2. Excess Medical Deduction
  4. TANF
    1. Prohibition of Less than $10 Payments
    2. Review Periods for Cash

07-01-17

Rev.83

 
  1. All Programs
    1. Child Support Arrearage
  2. Medical Assistance
    1. Pro-biotics and Enzymes as Medical Expense
    2. Transfer of Property
    3. Spousal Impoverishment
  3. TANF and Child Care
    1. Review Periods for Cash

05-01-17

Rev.82

Implementation Memo
  1. All Programs
    1. Achieving a Better Life Experience (ABLE) Accounts
    2. Exempt Income, Gift Cards
    3. Income Producing Cost Deduction
    4. Referral Procedure for Applying for an SSN
  2. Food Assistance
    1. School Attendance Comparable Penalty
    2. Interim Report
  3. Successful Families
    1. Federal work participation rate
  4. TANF and Child Care
    1. Good Cause for Failure to Cooperate
    2. Failure to Cooperate
    3. Adequate Notice Only
    4. Timely and Adequate Notice

04-01-17

Rev.81

Medical Only
  1. Medical Assistance
    1. Achieving a Better Life Experience (ABLE) accounts
    2. Disability Trusts
    3. Direct Express Account
    4. Fair Hearings
    5. Act in Own Behalf
    6. COLA Mass Change
    7. Substantial Home Equity
    8. Medicare Savings Programs
    9. Medicare Part D Subsidy
    10. 15 Day Rule
    11. Medically Needy
    12. PACE
    13. DDS Determination
    14. Transfer of Property

03-01-17

Rev.80

Medical Only
  1. Medical Assistance
    1. Protected Filing Date for persons applying for Medicaid on the basis of disability

01-01-17

Rev.79

Implementation Memo

COLA Memo
  1. Food Assistance

    1. Referral to Child Support Services

    2. Residence - Temporary absence definition

  2. LIEAP

    Energy Vulnerability Requirement - Deep Subsidy definition

10-01-16

Rev.78

Implementation Memo
  1. All Programs

    1. Record Retention

  2. Food Assistance

    1. Annual adjustments

    2. Fleeing Felons

    3. ABAWD Tracking

  3. TANF and Child Care

    Non-Cooperation with a Fraud Investigation

  4. TANF

    1. Work/Self-Sufficiency Requirements

07-01-16

Rev.77

 

Implementation Memo
  1. All Programs

    Mandatory Identity verification

  2. Child Care

    1. How to Apply – Applicable to All Programs

    2. Time in Which Application is to be Processed and Case Disposition

    3. Termination of Assistance

    4. General Requirements

    5. Personal Need

    6. JO (TANF) Child Care and EM (Non-TANF) Child Care

    7. Priorities for Child Care Services

    8. Kansas Early Head Start/Child Care Partnership

    9. Maximum Allowable Resource Limits

    10. Eligibility Period for Child Care Assistance

    11. Determining Scheduled Hours

    12. Termination of Child Care Plans

    13. Households Required to Change Report

    14. Frequency of Reviews

    15. Licensed Providers

  3. Child Care Providers

    Licensing requirement

  4. Food Assistance

    Work Registration Requirements

  5. TANF and Child Care

    Failure to Cooperate with Fraud Investigation

  6. TANF and Employment Services

    1. 24-Month Time Limit

    2. Possible 36-month extention

    3. TANF Only Work Related Exemption for child under 2 months

  7. TANF

    1. Removal of KANSASWORKS Registration Requirement

    2. Completion of Self-Assessment Form

    3. Completion of Online Employment Services Orientation Tutorial

05-01-16

Rev.76
  1. All Programs

    Complaint Procedures and Civil Rights Complaints

  2. Food Assistance

    Persons Exempt from the ABAWD Provision

  3. Medical Assistance

    Medicare Part D Subsidy

01-01-16

Rev.75
  1. LIEAP Income Guidelines

  2. Successful Families

    1. Two Parent Child Care Component (PRC)-TANF Only

    2. Physical Health Care (PHC)-TANF Only

    3. Special Services Allowance

10-01-15

Rev.74

 
  1. All Programs

    Income and Resources: Replaced the words “husband and wife” with the words “both spouses”

  2. Child Care

    Fraud Determination referrals

  3. Food Assistance

    Annual adjustments

  4. Medical Assistance

    1. 300% Income Test

    2. Reviews

    3. Prior Medical

    4. Verification

    5. Budgeting

    6. Base Periods

    7. Transfer of Property

    8. Same Sex Marriage

    9. Traumatic Brain Injury (TBI) Waiver

  5. Successful Families

    Assistance Planning: Common-law marriage states the couple holds each other out as “married” to the public instead of as “husband and wife.”

07-01-15

Rev.73

Implementation Memo
  1. All Cash, Child Care and Food Assistance Programs

    Vehicle Resources

  2. Child Care

    1. Maximum Allowable Resource Limits

    2. Households Required to Change Report: Resources

  3. Child Care Providers

    1. In-Home Providers

    2. DCF Child Care Provider Agreement

    3. Background Checks

    4. Provider Audits

    5. In-Home Relative Applications

    6. Mandated Reporter

  4. Food Assistance

    1. Drug Felony Conviction

    2. Child Support Referral

  5. Successful Families

    1. 36 Month Time Limit

    2. Definition of Fraud

    3. Money Payments

  6. Successful Families and Employment Services

    36 Month Time Limit

05-01-15

Rev.72

Implementation Memo
  1. Employment Services

    1. Employment Retention
    2. Orientation

  2. Food Assistance

    Claims Discharged through Bankruptcy

  3. Medical Assistance

    HCBS Autism Waiver Start Date

  4. Successful Families

    Protective Payee

04-01-15

Rev.71

Implementation Instructions for 2015 Medical Poverty Level Increases

Medical Assistance

Poverty Level Increases

01-01-15

Rev.70

Implementation Memo
  1. Child Care Changes

    Verification Provisions

  2. Child Care and Successful Families Changes

    1. TANF and Child Care Penalties

    2. Verification Provisions

  3. Medical Assistance

    Changes PACE Expansion

10-01-14

Rev.69

 
  1. Food Assistance

    Annual Adjustments to the Food Assistance Program

  2. Food Assistance and Successful Families

    Resource limit increase
   

08-01-14

Rev.68

Implementation Memo
  1. Child Care

    EM (Non-TANF) Child Care

  2. Food Assistance

    1. Request for Federal or Federally Assisted Programs - release of any personal infromation for Lifeline applicants.
    2. Food Assistance Included Members

  3. Medical Assistance

    1. Reasonable Opportunity
    2. When New Application is Required
    3. Residency

  4. Successful Families

    Supplying Information

07-01-14

Rev.67

Implementation Memo
  1. Food Assistance

    1. Standard Utility Allowance (SUA)
    2. Comparable Treatment for Penalties/Disqualifications

  2. Medical Assistance

    1. Transfer of Property
    2. QMB Start Date Exceptions
    3. Review Reconsideration Period
    4. Fair Hearings

  3. Successful Families

    1. Drug Testing Requirements Specific to TANF
    2. Assessing Penalties
    3. Alcohol and Other Drug Assessment and Treatment (AOD)

05-01-14

Rev.66

 
  1. Child Care

    Included Individuals

  2. Food Assistance

    1. Basic Allowance for Housing (BAH)
    2. Fraud Unit Referrals

04-01-14

Rev.65

Implementation Instructions for 2014 Medical Poverty Level Increases

Medical Assistance

Poverty Level Increases

02-01-14

Rev.64

COLA Memo
  1. Medical Assistance

    1. MediKan delinked from GA
    2. Self-employment income for all medical programs will be based on the countable net income as reported on the federal income tax form
    3. PACE start date will now be the month after the month the case is actually processed
    4. Residency requirement has been modified for non-institutionalized individuals
    5. Who may file an application is being expanded to include an adult who is included in the tax filing household of the individual applying for assistance
    6. Reasonable opportunity to provide verification of citizenship status and identity has been modified

01-01-14

Rev.63
  1. Child Care Providers

    1. Requirements to Approve Regulated and Unregulated Providers
    2. Violations of Provider Agreement
    3. Actions Which Warrant Termination or Denial of Provider Enrollment

11-01-13

Rev.62

November 1 ARRA Food Assistance Decreases Talking Points

 Food Assistance benefit decrease due to sunset of the increase under the American Recovery and Reinvestment Act (ARRA).

10-01-13

Rev. 61

Implementation Memo
  1. All Programs

    Medical Assistance removed from DCF application

  2. Child Care

    28 hours per week employment required to receive EM child care assistance

  3. Employment Services

    Work Experience limited to 6 months during 48 months of TANF eligibility

  4. Food Assistance

    1. Annual adjustments

    2. Able Bodied Adults Without Dependents (ABAWDs) reinstated

  5. Successful Families

    Definition of Fraud expanded to include items for which TANF benefits are not to be used
08-01-13

Rev. 60

Food Assistance

Review Interview for Elderly and Disabled
07-01-13

Rev. 59

Implementation Memo
  1. Child Care

    Budgeting of Income

  2. Child Care and Food Assistance

    Authorized Representatives

  3. Employment Services and Successful Families

    KansasWorks (KWK)

  4. Food Assistance

    1. Time in Which Application is to be Processed
    2. Food Distribution on Indian Reservations (FDPIR) Disqualifications
    3. Definition of Trafficking

  5. Medical Assistance

    Transfer of Property

  6. Successful Families

    Felony Drug Convictions

05-01-13

Rev. 58

Implementation Memo

Poverty Level Memos

Child Care

Medical Assistance
  1. All Programs

    1. Health Profession Opportunity Grants
    2. Intermittent Income and Deductions

  2. Cash, Child Care, Food Assistance, and GA

    1. Qualified Non-Citizen Status for the Cash, Medical, and Child Care Programs

  3. Child Care

    1. EM (Non-TANF) Child Care

  4. Employment Services

    1. Child-Under Exemption (CU/EX

01-01-13

Rev. 57

Implementation Memo

COLA Memo

 
  1. All Programs

    1. Training Allowances and Payments
    2. Lump Sum Payments
    3. GI Bill

  2. Food Assistance and Cash Assistance

    1. Budgeting of Income

  3. Food Assistance

    1. Re-establishing Eligibility Following a Comparable Penalty or a Potential Employment Penalty
    2. Prisoner Verification System
    3. Social Security Death Match

  4. Successful Families

    1. Social Security Applicant (SSA)
    2. Gather Information
    3. Mental Health Care (MHC)
    4. Physical Health Care (PHC)
    5. Agency Protocol Prior to Terminating TANF Cash Case Due to the 48-Month Time Limit and and Non-Cooperation with Child Support When in Hardship Status

10-01-12

Rev. 56
  1. All Programs

    ICT includes First Contact Resolution.

  2. Medical Assistance

    1. Online Application
    2. Life Insurance
    3. Inmate Inpatient Hospital Coverage
    4. Elimination of the PRTF-CBA HCBS Grant Program

  3. Successful Families

    Domestic Violence/Sexual Assault (DSA) - KEESM 3330.9 material revised and added

07-01-12

Rev. 55
  1. Medical Assistance

    Transfer of Property

  2. Successful Families

    Domestic Violence/Sexual Assault (DSA) - KEESM 3330.9 material removed.

05-01-12

Rev. 54

Implementation Memo

Poverty Level Memos

Child Care

Medical: Elderly and Disabled

  1. Child Care

    1. Requirements to Approve Regulated Provider
    2. Requirements to Approve Unregulated Legally Exempt Provider
    3. Actions Which Warrant Termination or Denial of Provider Enrollment

  2. Successful Families

    1. Special Needs
    2. Hardship

 

01-01-12

Rev. 53

Implementation Memo

COLA Memo
  1. All Programs

    1. Inter-county Transfers
    2. Lump Sums, Diversion Payment

  2. Food Assistance

    1. Mandatory Verification That Affects the Amount of Program Benefits
    2. Student Participation Criteria
    3. Excess Medical Deduction
    4. Interim Report

  3. Successful Families

    1. Orientation, Assessment, Referral, Safety (OAR)
    2. Interview
    3. Applicant Eligibility Requirements Specific to TANF

  4. Successful Families and Child Care

    Penalties For Fraud

  5. Successful Families, Child Care and Food Assistance

    Thresholds for Overpayments and Fraud

12-01-11

Rev. 52

Implementation Memo
  1. Successful Families

    1. Lump Sum Non-Recurrent Diversion Payment Program Option
    2. Hardship Status

 

11-01-11

Rev. 51

Implementation Memo
  1. Child Care

    1. Reinstatement of Assistance
    2. EM (Non-TANF) Child Care
    3. Income Producing Cost Deduction

  2. Child Care and Successful Families

    1. Assistance Planning - Cohabiting boyfriend or girlfriend
    2. Non-cooperation with CSE
    3. Disposition of Obsolete Case Record Material

  3. Food Assistance

    Comparable Treatment for Disqualification

  4. Successful Families

    1. 48 Month Time Limit

    2. Paternity Referrals

    3. Work/Self- Sufficiency Requirements

    4. Provisions Specific to TANF Support Services

    5. Failure to Meet Work Related Requirements

    6. Work/Self-Sufficiency Requirements and Support Services Specific to TANF Work Program Participation

    7. Assessment Process

    8. Child in Family

10-01-11

Rev. 50
Implementation Memo

Rev. 49 Implementation Memo

SOC Rev. 50

  1. Food Assistance:

    Non-Citizens Unable or Unwilling to Provide Immigrant Documentation
  1. Successful Families

    All school age children must be enrolled and attending school

SOC Rev. 49

  1. All Programs:

    Two separate review forms have been developed to re-determine eligibility

  2. Food assistance:

    1. Resource Limits

    2. Annual Adjustments to the Food Assistance Program Standards

    3. Standard Deduction change

    4. Shelter Cost changes

    5. Interim Report Form



07-01-11

Rev. 48
  1. General Assistance: No longer allows a cash benefit

  2. Medical Assistance:

    1. Executive Reorganization, KDHE-DHCF

    2. Transfer of Property - Average private-pay daily rate increase

    3. Elimination of resource test for children and young adults

    4. Non-medically necessary services.

05-01-11

Rev. 47
  1. All Programs: EITC may now only be claimed at the end of the tax year

  2. Food Assistance: If eligible, use SUA for expedited cases rather than actual utilities

  3. Food Assistance and TAF:

    1. Check The Work Number for possible employment at the time of application, review and IR for all persons age 18 or older requesting or receiving benefits

    2. Telephone interviews mandated for food assistance and TAF applications

  4. Medical Assistance:

    1. All reference to the Plan for Independence has been removed

    2. Outline of communication responsibilities between EES eligibility staff, Benefit Specialists, and the Program Manager

01-01-11

Rev. 46

Implementation Memo

COLA Memo
  1. Adult Protective Services: Two attempts to make initial contact with an involved adult

  2. Food Assistance:

    1. Standard medical deduction

    2. Changes in SUA and LUA

  3. Low Income Energy Assistance Program (LIEAP):

    1. Removal of recent payment history requirement

    2. Customer choice of payment methods to providers

10-01-10

Rev. 45
  1. All Programs: Intercounty Transfer

  2. Child Care: EM child care assigned a family share deduction back up to the pre October 2009 levels

  3. Food Assistance: 

    1. Annual adjustments

    2. Cooperation with Quality Assurance

    3. Categorical Eligibility

    4. PMDD Referral Process

    5. WH Premium Exemption for American Indians

    6. Funeral Agreements

    7. Money Follows the Person (MFP)

  4. Successful Families: SRCC Work Components

07-01-10

Rev. 44

  1. Funeral Assistance suspended

  2. Medical Assistance

    1. Eliminates the 6 month resource review for medical cases that are within $300 of the resource limit
    2. Decrease in the average nursing home private pay daily rate used to calculate transfer penalties has been included.

05-01-10

Rev. 43

Implementation Memo

 
  1. All Programs: Eligible non-citizens–Iraqi and Afghani special immigrants.

  2. Child Care

    1. SRS Staff Responsibilities Related to Providers (Excluding In-Home)
    2. Child Care Plan Authorization–Sleep Time for Children

  3. Food Assistance and TAF: Mandatory Verification

  4. Successful Families: Child Support and Alimony Income

01-01-10

Rev. 42

Implementation Memo

COLA Memo

  1. All Programs

    1. 2010 Census income
    2. Filipino Veterans Equity Compensation Fund
    3. Exemption of the supplemental $25 a week unemployment compensation

  2. Food Assistance Employment and Training Program non-mandatory for recipients

  3. Non-TAF reporting changes between SRS and the Clearinghouse

  4. General and Medical Assistance: Citizenship, identification exemption for children born to Medicaid recipients

  5. Medical Assistance: Costs related to Medicare Part D and Subsidy program

  6. KLS referral of GA and TAF recipients

  7. Twelve- month GA life-time limit

  8. LIEAP Centralized Application Processing

10-01-09

Rev. 41

Implementation Memo

ARRA funded Child Care Family Share Reduction
  1. Section 12000, Adult Protective Services, has been renumbered and rearranged

  2. Temporary family share reductions for EM child care

  3. Food Assistance:  Annual adjustments


  4. Waiver of face-to-face interview for TAF and food assistance

  5. Certain child support arrearage payments will be forwarded to the TAF customer and is countable as income for TAF, food assistance, and child care.

  6. CSE good cause for Grandparents as Caregivers

  7. Work Incentive payment eligibility

  8. Boyfriend father of an unborn child can no longer be required to be a member of the household that includes the pregnant mother if no other mutual children are in the home.

07-01-09

Rev. 40

Implementation Memo

  1. A new section for handling requests for a guardian/conservator

  2. Change to the life time limit for Tier II General Assistance (GA) and removal of hardship limits

  3. Mandatory use of the Child Care Plan Hours Worksheet

  4. Funeral Assistance maximum allowable reimbursement changed to $550

  5. Medical Assistance

    1. Change in the Working Healthy (WH) premium requirements
    2. Increase in the average nursing home private pay daily rate used to calculate transfer penalties
    3. Modification of treatment of third-party trusts due to clarification from the Centers for Medicare & Medicaid Services (CMS)

  6. Successful Families

    1. Procedures for SRCC referrals when drug or alcohol abuse is reported to CFS
    2. State funding for the GA GP program ended and now funded by TAF program

05-01-09

Rev. 39

ERRATA

Implementation Memo

Poverty Level Increases
  1. All Programs

    1. Online application with electronic signatures, and a new requirement for the timely registering of applications
    2. Automatic enrollment into the Lifeline Program
    3. Exempting one-time lump sum payment of $250 for recipients of Social Security, SSI, Railroad Retirement, and Veterans benefits

  2. Changes mandated by the American Recovery and Reinvestment Act of 2009, including the removal of able-bodied adults without dependents (ABAWD)

  3. Increased Maximum Benefits for food assistance because of the American Recovery and Reinvestment Act.

  4. Less restrictive treatment of annuities for TAF, food assistance, and Grandparents as Caregivers

  5. The $25 UC Stimulus payments are exempt for all programs except food assistance

01-01-09

Rev. 38

Implementation Memo

COLA Memo

  1. Simplified budgeting of child support and alimony income for the food assistance and child care programs

  2. Food assistance: New ABAWD fixed 36 month period starts January 2009 and runs through December 2011

  3. LIEAP

    1. Change in the methodology for determining if a consumer has met the self-payment requirement and increase in the income threshold for the self-payment exemption 
    2. New Federal Poverty guidelines

  4. Medical Assistance
    1. Prescription Drug Coverage
    2. Working Healthy Temporary Unemployment Period

  5. Successful Families

    1. Work Transition Allowance removal
    2. Addition of Work Incentive Payment
    3. Hardship Status  allowing caretakers to explore local resources, including home health care agencies, to care for a disabled household member in order to gain access to work program services

10-01-08

Rev. 37

Implementation Memo

  1. Critical incident notification process modification for APS

  2. Procedures for notifying central office of a critical incident involving a child care provider

  3. Food Assistance

    1. Increase in the standard deduction for household sizes of 1-3 from $134 to $144
    2. Increase in the minimum benefit for 1-2 person households from $10 to $14
    3. Eliminating the caps on the dependent care deduction;
    4. Permanent exemption of combat pay for military personnel
    5. Excluding all retirement accounts and 529 educational savings accounts
    6. Inclusion of elderly and disabled households in simplified report
    7. Expedited services
      1. Expedited date is the date of application
      2. Date of discovery

  4. 529 educational savings accounts such as Learning Quest in Kansas are now exempt as a resource for both TAF and food assistance

  5. Technology Assisted (TA) Waiver program has been expanded effective August 1, 2008 to include individuals transitioning from the Attendant Care for Independent Living (ACIL) program

  6. Successful Families

    1. Hardship Criteria
      1. Hardship criteria established by the twenty-fourth month of TAF
      2. Close cases not meeting hardship criteria at the sixtieth month
      3. Hardship status and work program exemptions for those adults over sixty years of age is being removed.
    2. Changes are being made to the Work Programs requirements regarding
      1. Assessments
      2. 60-month time limit closure protocol
      3. Countable activities
      4. Reporting job search activities
      5. Zero-hour components

07-01-08

Rev. 36

Implementation Memo

  1. Special Purpose and Special Needs child care rates replaced with the Enhanced Rate for Special Care for children with disabilities

  2. Food Stamp  non-exempt earned income mandatory verification procedures expanded to apply to the Child Care and TAF programs

  3. Medical Assistance

    1. Increase in the monthly protected income level (PIL) for individuals receiving Home and Community Based Services
    2. Change in the resource treatment of certain third-party discretionary trusts is being implemented due to the passage of Senate Bill No. 412
    3. Money Follows the Person (MFP) implementation

  4. SRS case managers will hold joint meetings between SRS, the OARS advocate, and the customer at least every 6 months

05-01-08

Rev. 35

Implementation Memo

Poverty Level Increases
  1. Tax rebates issued via the Economic Stimulus Act of 2008 are exempt for all programs

  2. Child Care

    1. a.    Number of hours of child care needed for families participating in Flinthills Job Corps
    2. b.    No longer waive citizenship requirements for the social service child care reason.

  3. Food Assistance

    1. Provisions added for the Electronic Disqualified Recipient System (eDRS)
    2. Simplified procedures when expediting food stamps with postponed verifications
    3. Counties considered exempt from the ABAWD provisions updated

  4. Medical Assistance

    1. Application Period
    2. New form, ES-3108, Appointment of Authorized Medical Agent for a Minor
    3. All individuals eligible for TransMed are now required to provide proof of having a social security number
    4. Frail Elderly (FE) waiver is being changed from the date services actually begin to the date the customer chooses HCBS services
    5. HCBS waiver, Psychiatric Residential Treatment Facility – Community Based Alternative (PRTF – CBA), is being implemented effective April 1, 2008
    6. The treatment of resources in determining the Community Spouse Resource Allowance (CSRA)

  5. The Work Incentive Enhancement is being implemented to increase the earnings disregard from 40% to 60% for low income families

01-01-08

Rev. 34

Implementation Memo

COLA Memo

  1. Exempting Refugee Resettlement Program Funds

  2. Asylees and trafficking victims are eligible for refugee benefits

  3. Medical Assistance

    1. COLA Mass Change
    2. Changes in costs related to Medicare Part D
    3. Autism Waiver (HCBS/AU)

10-01-07

Rev. 33

Implementation Memo

  1. APS changes to numerous sections for consistency and procedural guidance

  2. Child Care

    1. EM (Non-TAF) Child Care: KBOR Waiver Program is now the Kansas Foster Child Educational Assistance Act or Foster Care Tuition Waiver Program
    2. Priorities for Child Care Services: removing information about establishing a child care waiting list and replacing it with priorities for child care services

  3. Food Assistance

    1. Work exemption for secondary student no longer excludes pregnant or parenting 17- or 18-year-olds
    2. Annual adjustments: Includes increase in TS amount

  4. LIEAP FPL guidelines

  5. Medical Assistance

    1. LTC Partnership
    2. Foster care maintenance recipients and children receiving adoption support payments are exempted from citizenship and identity verification requirements
    3. Clarification of the length of the reasonable opportunity period

07-01-07

Rev. 32

Implementation Memo

  1. Re-entry from state correctional facilities application process

  2. Child Care

    1. Central office approval no longer needed for authorization of special purpose child care plans and special needs child care
    2. KACCRRA reorganization

  3. Funeral Assistance benefit increase

  4. General Assistance Reintegration

    1. Clarification of the intent of what population in the Larned Correctional Mental Health Facility are eligible to participate
    2. Clarification of what constitutes cooperation in pursuing Social Security Disability application

  5. Medical Assistance

    1. WORK program implementation
    2. Changes to the Working Healthy program
    3. Contract with Health Management Systems, Inc. to provide support to the Estate Recovery Unit
    4. Transfer of Property divisor change
    5. Institutional protected income level increases
    6. Psychiatric Residential Treatment Facilities (PRTF) implementation
    7. Persons diagnosed with a terminal illness who qualify for hospice care and individuals in a coma or persistent vegetative state are exempt from CARE

  6. Modification of the TAF work exemption of caring for a young child from one year to six months of age

  7. Expansion of the FS E & T services into Shawnee county

05-01-07

Rev. 31

Implementation Memo

Poverty Level Increases

  1. All Programs

    1. Safe at Home program
    2. Annuities will be treated the same for all programs.
    3. Senior Community Services Employment Program (SCSEP)

  2. Updates on the counties that are exempt from the ABAWD provisions

  3. Medical Assistance

    1. The Deficit Reduction Act of 2005 (DRA) mandates several changes to long term care programs
    2. Resource standards for Medicare Part D Subsidy
    3. Exemption for persons receiving Social Security Disability benefits from citizenship and identity verification requirements.
    4. Changes in the transfer of property provisions
    5. Treatment of annuities
    6. Ownership interest in a life estate
    7. Promissory Notes, Loans, Mortgages and Contract Sales
    8. Contracts For Care
    9. HCBS Changes
    10. Reasonable Opportunity Period Extension
    11. Releases of Information

  4. Successful Families

    1. Work Experience security clearance
    2. The Community Service Worksite Agreement modified

01-01-07

Rev. 30

Implementation Memo

COLA Memo

  1. All Programs

    1. Revised Applications
    2. Kansas Investments Developing Scholars (K.I.D.S.) Match Grant Program exempt
    3. Claims under $125 or less

  2. Adult Protective Services

    1. Confirmed Findings and Case Decisions
    2. Inability to Complete Investigation

  3. The agency only needs to schedule one interview at the time of application for cash and food assistance

  4. Child Care

    1. Care plans will no longer be mailed to child care providers
    2. Type of Child Care
    3. Assistance Planning for the Child Care Program

  5. Grandparents as Caregivers implementation

  6. LIEAP FPL guidelines

  7. Medical Assistance

    1. Citizenship and Identity Verification
    2. Medicare Part D -Prescription Drug Coverage
    3. Working Healthy Premiums
    4. Breast and Cervical Cancer
    5. SOBRA update
    6. Program of All Inclusive Care for the Elderly (PACE)>
    7. COLA Mass Change
    8. Level Of Care/CARE

10-01-06

Rev. 29

Implementation Memo

  1. Removal of the MO child care subtype

  2. Food Assistance

    1. Adjustments to the Food Assistance Program:  Increasing are the standard deduction amounts, the excess shelter deduction, the gross and net income limits, and the maximum allotment amounts
    2. Household Composition
    3. Acting on Reported Changes in Shelter Costs
    4. Interim Report

  3. General Assistance

    1. Removes reference to spousal caregivers as an eligible recipient of General Assistance benefits
    2. KLS referrals will now be made solely by the PMDT
    3. New processes for verifying that the consumer has a qualifying disability
    4. General Assistance Reintegration (GA RN) discharge planning process
    5. Real and Personal Property for General Assistance have been changed to match those for Medical Programs
    6. Hardship status only when a consumer has an active Social Security application pending or on appeal at the time they reach the 24 month time limit

  4. Medicaid and General Assistance/Medikan
    1. Presumptive Medical Disability
    2. Citizenship and Identity Verification

  5. Successful Families

    1. Work/Self Sufficiency Requirement
    2. Engagement using the Work Readiness Screening
    3. Food Stamp E&T Participation
    4. Work Readiness screening
    5. Assessment Process
    6. Work Component Monitoring and Verification Requirements
    7. Vocational Education/Job Skills Training/Education Directly Related to Employment/Attendance at Secondary School Review and Authorization Guidelines
    8. Components are available in Kansas
    9. Self-employment hours to count for federal work participation reporting
    10. Work Experience:  work site assignment hours tied to cash and FS benefits; Community Service/Work Experience Assignment and Site Report now available to report attendance on a work site
    11. On-the-Job Training definition modified to include Job Retention Case Management
    12. Supervised Community Service
    13. Modification of Job Skills Training definition
    14. ABE and ESL activities are being included in the Education Directly Related to Employment definition
    15. Satisfactory Attendance at Secondary School or in a GED Program
    16. Work Experience Reimbursement Allowance replaced by the Behavior Incentive Allowance (BI)

  6. TAF

    1. TAF adults are no longer covered under the Kansas Legal Services (KLS)
    2. Agency Protocol Prior to Terminating TAF Cash Case Due to the 60 Month Time Limit
    3. Non-Cooperation When in Hardship Status

  7. TAF and Food Assistance: Minimum two-month penalty period removed for 2nd and subsequent penalties for both work program and CSE program non-compliance

07-01-06

Rev. 28

Implementation Memo  (Additional Citizenship implementation)

  1. Persons with a drug-related felony will now be allowed to participate in the TAF, GA and food stamp programs

  2. Medical Assistance

    1. The Kansas Health Policy Authority (KHPA) is established
    2. Verification of Citizenship and Identity
    3. Medicare Part D Auto Enrollment
    4. LTC Income Standard

05-01-06

Rev. 27

Implementation Memo

Poverty Level Increases

  1. Child Care

    1. Poverty level guidelines for child care
    2. Child care overpayments may be established by using a monthly benefit reduction
    3. Include expunged child care benefits in reducing the amount of a child care overpayment claim
    4. Allow approval of an in-home provider request before the client’s FEIN has been verified with a hard copy

  2. Able-bodied Adults Without Dependents (ABAWD) county exemptions

  3. Medical Assistance
    1. Fair Hearing Process
    2. Poverty Level Changes

01-01-06

Rev. 26

Implementation Memo (Medical Program Changes)

COMA Memo
  1. Guardianships and conservatorships in a treatment facility or nursing facility

  2. Child Care

    1. Situations in which using the Social Services child care subtype is appropriate
    2. More specific instructions regarding allowable training and college activities
    3. Required to make a change in family share allowing for timely and adequate notice based on ANY change in income reported by the household

  3. Food Assistance

    1. New fixed 36-month ABAWD eligibility period is beginning January 1, 2006 and ending December 31, 2008
    2. Restoring aged-off benefits
    3. Timely processing clarification
    4. Clarification of what is considered a complete IR and determining IR due date

  4. LIEAP

    1. Self-payment requirement
    2. COLA increase
    3. Medical Assistance
    4. OLA mass change
    5. Medicare Part D
    6. Medicare Part D Subsidy
    7. Review extensions an option for certain Medicaid beneficiaries
    8. Treatment of transfers for certain relatives and close friends

10-01-05

Rev. 25

ERRATA

Implementation Memo
  1. Market value of real property in Kansas is to be initially determined using the State appraised market value for the current tax year

  2. Exempting Veterans Educational Income

  3. For cash and food assistance, an application is not required if the household provides the information or completes the interview in the 30 days following the end of the review period

  4. Disaster unemployment benefits as exempt income

  5. Voluntary child support considered as child support for budgeting purposes

  6. Addition of a household member prior to application processing

  7. Verification of earned income, including reductions and loss of earned income must be obtained at the time a change is reported

  8. Adult Protective Services

    1. Reasonable Efforts to Determine Safety

    2. Limited English Proficiency (LEP) to meet federal requirements

    3. Continuum of Interventions list corrected and shortened

  9. Relatives to receive TAF cash assistance during the interim period between the time a foster child is placed in relative care and the date the relative receives foster care payments for that child(ren)

  10. Modifying the review period in one program to match another

  11. Food Assistance

    1. Annual adjustments to the Food Stamp Program. Increasing are: the standard deduction amounts for household sizes of 5, and 6 or more; the excess shelter deduction; the gross and net income limits; and the maximum allotment amounts
    2. Dependent Care Expenses: out-of-pocket expenses not covered by the EBT Child Care account
    3. One Time Medical Expenses
    4. Verification of Shelter Expenses When a Change is Reported
    5. Interim Report forms with questions not answered or marked N/A

09-01-05

Rev. 24

Implementation Memo

EBT Child Care Vision Card Pilot effective September 1, 2005

07-01-05

Rev. 23

 

 
  1. Adult Protective Services

    1. Time in Which to Conduct an APS Investigation
    2. Investigations in SRS Institutions

  2. Medical Assistance

    1. Medicare Advantage program and Medicare Part D
    2. Responsibility for Medical Assistance divided among KHPA, KHPF, SRS, and Department on Aging

05-01-05

Rev. 22

Implementation Memo

Poverty Level Increases
  1. Multiple Programs

    1. Child Care and Medical Assistance: New poverty level guidelines have been published by the Department of Health and Human Services
    2. Food Assistance and Child Care: Averaging Child Support Income and Counting Child Support Arrearage Payments
    3. Legal impediment

  2. Adult Protective Services

    1. Instructions for CFS to screen out reports of abuse or neglect for children 18 and older who are in SRS custody
    2. Screening Reports

  3. When the parent who fails to cooperate with CSE is a minor, only the minor parent will be ineligible for cash assistance

  4. Mandatory filing unit for a two-person GA case can only consist of the individual and spouse

  5. ABAWD Labor Surplus Areas

  6. Medical Assistance

    1. Poverty Level Changes
    2. Medically Needy Base Periods
    3. Long Term Care Payments: Head Injury Rehabilitation and Level VI Facilities, General Hospital Payments, Medikan

  7. LTC Insurance

  8. Work Programs

    1. Exceptions to eligibility for 12 months of work program services following the loss of cash assistance
    2. Removal of limitations to FS E & T services

01-01-05

Rev. 21

Implementation Memo

COLA Memo

  1. Multiple Programs

    1. Victims of Severe Forms of Trafficking
    2. SSI Lump Sum
    3. Adding New Household Member to a Pending Application
    4. KPERS 13th Check
    5. Applications considered filed when received at an SRS Service Center or HealthWave office for Medicaid/HW

  2. Screening Reports for APS

  3. Cash Assistance

    1. GA applicants shall be referred immediately to KLS, even before the application is approved
    2. Who May File:  Adults who are not caretaker relatives filing for a minor MFU member
    3. Agency Protocol Prior to Terminating TAF Cash Case Due to the 60-Month Time Limit
    4. Proration Following a Sanction

  4. Child Care

    1. IE EM (Employed Income Eligible) Child Care for post secondary education to be completed in 6 months
    2. Establishing a Waiting List
    3. Child Care Plan Hours
    4. Kansas Early Head Start (KEHS)

  5. Child Care Providers

    1. Out-of-Home Relative provider rates reduced to 65%
    2. Drop-in Child Care Programs
    3. Filing In-Home Provider information
    4. Purchase Violations

  6. Food Assistance

    1. Certification Procedures for Shelters for Battered Women
    2. Food Assistance Work Related Exemptions

  7. LIEAP COLA increase

  8. Medical Assistance

    1. Estate Recovery
    2. COLA Mass Change
    3. Working Healthy - Medically Improved Group
    4. HCBS Eligibility and Assistance Planning

  9. Successful Families
    1. Process for OARS advocates and EES staff cooperation
    2. Removal of the WTA payment amount limitation

10-01-04

Rev. 20

ERRATA

Implementation Memo

  1. All Programs

    1. Definition of an eligible caretaker is being expanded to include a step-grandparent, a step-aunt, and a step-uncle
    2. Non-Cooperation with Child Support Enforcement (CSE)
    3. Billed Medical Expenses (Food Stamps and Medicaid)
    4. Household responsibility to report changes between the time of the initial interview for certification and the date of the notice of approval

  2. Cash Assistance

    1. Minors Acting in Own Behalf in approved adult-supervised group living arrangements
    2. Guidelines requiring EES staff to determine if there is good cause due to domestic violence for failing to cooperate with work programs or CSE

  3. Child Care Assistance

    1. Employment criteria for income eligible training/education shall also be waived for plans approved by the KBOR Waiver Program or Loan Program
    2. Foster Care contractor is responsible for child care expenses for all foster care placement situations

  4. Child Care Providers

    1. Federal Employer’s Identification Number required for in-home child care providers
    2. Child Care Provider Rates
    3. Provider Responsibilities

  5. Food Assistance:  Proration applies immediately after case closure for
    FS, except when information/cooperation or IR is provide in the month following the closure month

  6. Medical Assistance

    1. Tuberculosis Coverage
    2. Contracts For Care/Services (Life Care Contracts)
    3. Shared Property Ownership
    4. Estate Recovery Changes
    5. Expanded Definition of Estate

  7. Successful Families

    1. WtW component information removed from KEESM
    2. Clarification that 12 months of work program services is available following TAF loss when adults are not open on KSCARES.

07-01-04

Rev. 19

Implementation Memo

  1. All Programs:  Systematic Alien Verification for Entitlements (SAVE)

  2. Hardship Criteria for General Assistance

  3. Implementation, as needed, of KEHS grantees to utilize Child Care Subsidy

  4. Counties not subject to the ABAWD provisions

  5. Medical Assistance

    1. Increase in Allowable Irrevocable Burial Plan Limit
    2. HealthWave XXI Children Entering a State Hospital
    3. Medicare Approved Drug Discount Card
    4. Discretionary Trusts

05-01-04

Rev. 18

Implementation Memo

Poverty Level Increases
  1. 1.    Adult Protective Services

    1. Response Time
    2. Name change from Mental Health Quality Enhancement Coordinator to MH Field Staff
    3. Accessing Adult Abuse Registry
    4. Filing the Petition for Voluntary, Involuntary and Temporary Guardian/Conservator

  2. Cash Assistance

    1. Paternity of Alleged Father in the Home
    2. Good Cause for Failure to Cooperate with CSE
    3. Hardship for Persons Who Have Received 60-Months of Cash Assistance in Another State

01-01-04

Rev. 17

Errata

COLA Memo

  1. Immediate cash issuance instructions

  2. Food Assistance

    1. Changes in the ABAWD Maximum Age Limit
    2. Eligibility for the Standard Utility Allowance

  3. Medical Assistance: COLA Mass Change

10-01-03

Rev. 16

Implementation Memo (Additional Medical Changes)

  1. All Programs

    1. On-Line Application
    2. Payments made to children of women Vietnam veterans born with certain birth defects are exempt
    3. Older Americans Act
    4. Administrative Disqualification Hearing Threshold

  2. Adult Protective Services

    1. Statute Revisions
    2. Contact with The Involved Adult

  3. Cash Assistance

    1. Kansas Legal Service Advocacy Project
    2. "SU" Code Obsolete for Cash Assistance

  4. Child Care

    1. Family share payment is no longer an eligibility factor
    2. Requirement of electronic deposit for all provider payments unless good cause can be given
    3. Special purpose payment rates ($7.37 and $7.05) will now be available for any care setting

  5. Food Assistance

    1. Changes in Food Stamp Verification Requirements
    2. Non-Citizen Eligibility
    3. Simplified Reporting

  6. LIEAP FPL guidelines

  7. Medical Assistance

    1. MMIS-related changes
    2. AIDS Drug Assistance Program (ADAP)
    3. Kansas Family Medical Assistance Manual

  8. Work Programs

    1. Food Stamp E & T
    2. Community Service
    3. Job Readiness Components
    4. Head Start and Early Head Start

07-01-03

Rev. 15

Implementation Memo

  1. Universal Access

  2. Adult Protective Services

    1. Legal Base
    2. Joint investigations
    3. HIPAA Issues
    4. Mandated Reporters
    5. Corrective Action
    6. Alleged Minor Perpetrators
    7. Response Time
    8. Investigation Reports/Data Base

  3. Income eligibility threshold for child care subsidy is being changed from 150% to 185% of the federal poverty level

  4. Food Stamps And Cash Assistance: Changing to change reporting and prospective budgeting

  5. General Assistance:  Revision of ES-3151 to better gather information regarding medical conditions

  6. Medical Assistance

    1. Notice of Privacy Practice
    2. HCBS and PACE Monthly Income Standard

  7. Work Programs: Work Transition Allowance

05-01-03

Rev. 14

Errata

Implementation Memo

Poverty Level Increases
  1. All Programs

    1. Verification of obligation for dependent care expenses rather than verification of payment
    2. Expunged benefits and claims procedures
    3. Child Care and Medical Assistance: New poverty level guidelines have been published by the Department of Health and Human Services

  2. Elimination of the Social Security Advocacy Project for cash programs

  3. Child Care Program

    1. Income Guidelines changed due to FPL
    2. Child Care Plan Termination
    3. Non-cooperation with CSE
    4. Income Eligible Training-Employed (IE TC) Child Care
    5. Incorrect Benefits

  4. Food Assistance

    1. Non-Citizen Eligibility
    2. Comparable Treatment for Disqualifications

  5. Medical Assistance

    1. Bona Fide Effort - Liquid Resources
    2. Kansas Family Medical Assistance Manual
    3. NF Level of Care
    4. Resource Value - Outstanding Checks
    5. Temporary Care (Planned Brief Stay)
    6. Transfer of Property
    7. Working Healthy Prior Medical Premiums
    8. Impairment Related Work Expenses and Blind Work Expenses (IRWE/BWE)
    9. Program of All-Inclusive Care for the Elderly (PACE)

  6. Work Programs

    1. Component Review Process
    2. EBT Payments
    3. Educational Assistance
    4. Family Violence Option
    5. Work Experience
    6. Self Sufficiency Activities
    7. Alcohol and Other Drug Assessment and Treatment (AOD)

02-01-03

Rev. 13

 
  1. Income eligibility threshold for child care subsidy will change from 185% to 150% of the federal poverty level

  2. Medical Assistance

    1. HCBS monthly income standard (also called the protected income level) is reduced from $716.00 to $645.00
    2. HealthWave monthly premium amounts increase

01-01-03

Rev. 12

Implementation Memo

COLA Memo

  1. Food Assistance

    1. Major change to food stamp policy regarding categorical eligibility
    2. New 36 month eligibility period starts January 1, 2003 and ends December 31, 2005.
    3. ABAWD exemption for persons responsible for care of a dependent child
    4. In households consisting of a pregnant woman and the father of the unborn, the father of the unborn is also exempt from the ABAWD provisions.

  2. TAF Assistance

    1. Both parties must be at least 18 years of age to enter into a common-law marriage
    2. Temporary absence policy has been expanded from 90 to 180 days for both children and caretakers

  3. Medical Assistance

    1. Increased community spouse income and resource allowance standards under the spousal impoverishment provisions, minimum and maximum resource allowance, maximum income allowance
    2. Elimination of Partial LMB
    3. Estate Recovery claims no longer applicable for recipients of only QMB, LMB or QWD

10-01-02

Rev. 11

Implementation Memo

  1. Food Assistance

    1. ABAWD provisions
    2. Comparable treatment for disqualifications policy
    3. Treatment of the income of persons found ineligible due to the comparable provisions
    4. 24 month certified households may switch between actual and the SUA at the time of the mid-point contact
    5. Standard deduction determined based on household size
    6. Resource limit of $3,000 applies to households in which at least one member is disabled\
    7. Food stamp eligibility restored to legal immigrants who are disabled regardless of when they entered the country
    8. Exemption of Ricky Ray Hemophilia Relief Act payments
    9. Drug related provisions of 2183 take precedence over categorical eligibility
    10. Medical ID bracelets and necklaces are not allowable medical expenses for food stamps

  2. Medical Assistance: PACE implementation

  3. Agency right to recover excess funds from prearranged funeral agreements

  4. Marshall and Nemaha counties have been added as counties which offer Food Stamp Employment and Training

07-01-02

Rev. 10

Implementation Memo

  1. Lifetime limit on receipt of General Assistance/MediKan benefits to 24 months

  2. Medical Assistance

    1. Working Healthy
    2. Blind Work Expenses (BWE) and Impairment Related Work Expenses (IRWE)
    3. Physically Disabled (PD) able to remain on the waiver past the age of 65
    4. Head injuries (HI) persons who turn 55 may now remain on the waiver as long as progress is being made

  3. Child Care

    1. Child care provider enrollment forms revised and bound into statewide enrollment packets
    2. Parent-Provider Partnership brochure
    3. In-Home child care rates and absent time payments

05-01-02

Rev. 9

Implementation Memo

Poverty Level Increases
  1. Child Care and Medical Assistance: New poverty level guidelines have been published by the Department of Health and Human Services

  2. Food Assistance

    1. Denials for failure to show for an interview cannot be processed prior to the 30th day following the date of application
    2. Treatment of 401(k) plans

  3. Medical Assistance

    1. Eligibility determination for persons in an NF MH
    2. Inclusion of Level VI facilities in the Child in an Institution (CI) Medical program
    3. Treatment for inpatients of free standing psychiatric hospitals between the ages of 21 and 64
    4. Elimination of the review requirement for pregnant women

01-01-02

Rev. 8

Errata

Implementation Memo

COLA Memo

  1. Changes resulting from the Child Care Summit

  2. Food assistance households with a 24-month review period will be closed if the Interim Report Form is not returned within 10 days

  3. Applicant Job Search activities are being combined into the Group Job Search and Individual Job Search component

  4. LIEAP incorporated into KEESM

  5. Medical Assistance

    1. Changes in standards due to the consumer price index increase
    2. Transfers of property

  6. WtW referrals and funding

10-1-01

Rev. 7

Errata

Implementation Memo

  1. Child Care

    1. Allow a child to be eligible for the entire month of the child's 13th birthday
    2. Child care plans for up to 12 months
    3. Child care plans my coincide with reviews
    4. Child care change reporting criteria aligned with other program policies

  2. Food Assistance

    1. Elimination of monthly reporting and retrospective budgeting for non-TAF related food stamp households
    2. Less restrictive face-to-face interview requirements adopted for food stamps and the cash programs
    3. Major change in the determination of who is considered an ABAWD
    4. Count only a pro-rata share of the income of ineligible aliens and ineligible ABAWDS
    5. Annual Federally mandated increases in the Food Stamp Program's maximum benefits, maximum excess shelter deduction, and gross and net income limits
    6. Standard Utility Allowance (SUA) increase

  3. Less restrictive face-to-face interview requirements adopted for food stamps and the cash programs

  4. Change to the alien eligibility criteria to ensure that alien trafficking victims are afforded the access to benefits comparable to the access that is available to refugees

  5. Change to work program component structure

  6. Removal of the prohibition of approving college courses directed toward a baccalaureate degree for TAF clients

  7. Medical Assistance

    1. Breast and Cervical Cancer coverage
    2. HealthWave managed care plan will now occur the day after the day action is taken to approve coverage

07-1-01

Rev. 6

Implementation Memo

  1. Child Care

    1. Applicants for child care are no longer required to provide Social Security numbers
    2. No application needed when the household transitions from JO/MO to IE child care
    3. Child care for the first 2 months following TAF closure will now be supported under IE child care with no family share for the first 2 months

  2. Motor vehicles will be exempt in determining eligibility for cash and food stamps

  3. Medical Assistance

    1. Elimination of work related sanctions to the Family Medical program
    2. Elimination of the resource test for MA PW, MA AF, MA RE and Family Medical (MA CM)
    3. Continuous eligibility period for pregnant women under age 19 has been extended to 12 months
    4. Persons eligible under the continuous eligibility provisions shall continue to be eligible when a loss of contact is experienced
    5. Elimination of the period of ineligibility for dropping health insurance coverage

  4. New CARE screening exception is also being implemented by  the Kansas Department on Aging

  5. Work Programs

    1. Continuation of support services, education and training component cost and contracted employment services for up to 12 months following the closure of a TAF cash case
    2. Support services now available during a minimum two month penalty period

05-1-01

Rev. 5

Implementation Memo

Poverty Level Increases
  1. TAF Assistance

    1. Allowing an exemption for adults age 60 or over in two parent TAF cases
    2. Removing the child under age one exemption when either a parent or caretaker has reached the 48th month of TAF cash assistance

  2. Work Programs

    1. Domestic Violence/Sexual Assault (DV/SA) work component (OARS)
    2. Education and training services are available for one year following exit from cash assistance due to employment

01-4-01

FY 2001 Low Income Energy Assistance Program (LIEAP) (part of KEESM now)

01-1-01

Rev. 4

Implementation Memo

COLA Memo

  1. Extending special services allowance to 12 months for TAF clients who lose cash eligibility due to employment

  2. Medical Assistance

    1. Delinking Medicaid from the receipt of TAF cash assistance
    2. Continuation of coverage under the Family Medical program
    3. Receipt of TransMed and Extended Medical not dependent upon the receipt of cash assistance, but only Family Medical (MA CM) coverage
    4. Coverage period for TransMed
    5. Increases due to the increase in the consumer price index

10-1-00

Rev. 3

Implementation Memo

  1. Medical Assistance

    1. Individuals applying for prior medical assistance
    2. Family continuous eligibility period, removing/adding a child to a plan (HealthWave, Poverty Level Medicaid and MA CM),
    3. SED waiver changes
    4. Countable income from exempted trusts
    5. Responsibility for suspending NF payments

  2. Good cause for failure to cooperate with CSE for TAF and Child Care

  3. Food Assistance:  Increase in the Standard Telephone Allowance

  4. TAF Assistance

    1. Count months of TAF assistance received by the family toward the 60 months lifetime limit when the family group contains a disqualified adult
    2. TAF participation requirements

  5. Work Programs

    1. Updated component terminology
    2. Effective date of AJS and EAP assignments
    3. Expanded eligibility for Welfare-to-Work

  6. Reporting requirements for non-monthly reporting households

05-01-00

Rev. 2

Implementation Memo

 
  1. Food Assistance

    1. Categorical eligibility for food stamps
    2. Work program exemptions

  2. Mandate SASSI testing for work program participants

  3. Removal of the requirement for EES staff authorization of NF reserve days

  4. Addition of Adult Protective Services material into the KEESM

01-1-00

Rev. 1

COLA Memo

  1. Medical Assistance

    1. Increases due to the increase in the consumer price index
    2. Continuous eligibility
    3. Newborn Coverage
    4. Care Assessment Process and Eligibility for Payment
    5. Spousal Impoverishment Resource and Income Standards
    6. Eligibility for Persons in Medicaid - Approved and Non-Medicaid Approved Institutions

  2. Child Care

    1. Inclusion of the TC child care subtype
    2. When a child care plan is closed and there is no negative impact on the client timely and adequate notice is not required
    3. Termination of Child Care Plans
    4. Citizenship requirements may be waived for the SS subtype if needed
    5. Special Types of Payments

  3. Work Programs

    1. Disability Employment Services-TAF(and FS in Designated Counties)
    2. Employment Assessment Process-TAF Only
    3. Welfare to Work (WtW)-TAF Only
    4. Support Services Specific to TAF Work Program Participation
    5. Transportation allowance may also be used to assist in employment retention

10-1-99

Implementation Memo

KEESM developed by consolidating the Kansas Public Assistance Manual (KPAM), the Kansas Food Stamp Manual (KFSM), and the Kansas Employment Preparation Manual (KEPM)

  1. Treatment of self-employment income

  2. Family unit policy implemented in the Medicaid poverty level and HealthWave programs in January has been challenged based on current Medicaid regulations.